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Welcome to Results Bank Payout

The Benefits of using a Bank Payout

  • Pay all Winners with one action
  • Record who has been paid easily
  • Improved Tracing of payments for Accountant/Treasurer

Important to note when using a bulk bank payout

  • Please generate A Bank Payout will pay winners that have been allocated a Prize, that has been set as Electronic Funds Transfer prize type. 
  • Bank Payout must be used in conjunction with Requesting Bank Details from Exhibitors. 
  • Please consult with your Bank before using this option, as they may / may not support it. You will need a business account in order to use the bulk update. May 2024 UPDATE: You must have Business Online Banking enabled in order to faciliate bulk bank payouts. 

AIB is proven to support the XML payout option. 

A BOI formatted payout file is a roadmap item for October 2024. (Testing in progress)

Other EFT formats can be requested via the ISA /Service Desk.

 

The Set Up

THE PROCESS IN SHORT 

Enter Results -> Generate EFT .xml file -> Upload to Bank -> Get confirmation of payment from Bank -> Upload EFT .xml into SuperShow to confirm amounts were paid in full.

To Run the Bank Payout File and Confirm Payment

  1. Show Time! - On show day, enter the results (or as soon as you can)
  2. Run the TOTAL WINNINGS FOR BANK PAYOUT REPORT from 'Results > Download Spreadsheets' so you can visually check that all required exhibitor's bank details are entered
    • Bank Account Name, IBAN, BIC
    • If there are blanks, the system will not include this exhibitor in the payout file. All 3 details should be in place. 
    • The winners can easily update their bank details from the RESULTS view on their own account - there will be a column highlighting that there are some missing bank details. 
  3. Once happy with the bank details you have, set the Payout Execution Date 
    • Go to SuperShow > Settings > Bank Payout Details > Set the Execution Date for Payout
    • Make sure all of the other details on this screen are completed
    • Your payout date will depend on your bank's cut off times. Check with them what these are, as they will return the file as unpaid if the cut off for your execution date has passed. 
  4. Once your bank details are complete, and date set, to to download the EFT XML File for uploading to your Business Banking Online
    • Go to Your Event > Results > Download EFT XML tab
    • Click Download
    • Note the total listed at the top of the data
    • Enter this as the TOTAL to be paid on your Business Banking Online
    • Enter the Execution Date on your Business Banking Online
  5. Upload the XML Payout file through your Business Banking Online
    1. You may need to consult with your own Business Banking team to be trained in how to upload the payout file if you have never used this before. 
  6. After sending for payment, you will receive a confirmation or error from your Business Banking Online as to whether the payout has been successful
  7. If SUCCESSFUL, with all paid, you MUST UPLOAD THE FILE THAT WAS SENT FOR PAYMENT
    1. In order to mark the winner's prizemoney as paid, you MUST upload file to 'Results>Mark EFT as paid' tab to mark as Paid.
    2. If you do not do this, the system will not know if your payments were completed and will include them in the next EFT for payment from the system.  
    3. Only do this if you have confirmation from the bank that all amounts were paid
  8. If NOT successful, you should review the error shown by your bank, and rectify it within SuperShow on that Exhibitor's profile that is giving the error.
    1. It is at your discretion how you manage this process. The Exhibitor CAN log back in and enter the correct details themselves. Once they confirm the details are correct, you can repeat the process again, until you get a SUCCESSUL EFT response from your bank.   
    2. Typical issues are that the IBAN or BIC are wrong - this has been greatly reduced with the addition of the IBAN Checker tool (2024).

 

Top Tips

  • Pay all exhibitors at once after ALL results for EFT payouts are entered
  • Creating multiple variations of your bank payout file will only add additional management strains
  • Ensure your prizes are set to Electronic Funds Transfer (EFT) so that they are included in the payout
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Set Up Your Payout Profile
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SEPA Originator Identifier Number (OIN)

These links are to help those trying to set up an OIN Number. 

The following are forms, FAQs and guides provided by the banks online. For further information, please contact your Online Banking Manager. 

The Originator Identification Number (OIN) is the responsibility of the Show / Treasurer / Online Banking  person to create in order to use the Bank Payouts for Winnings. 

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Bank Payout Process
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Review the Winner's information

LATE RESULTS ADDED

  • If additional results are entered AFTER a payout file has been run and marked as paid, the next batch to be paid will include the new winners since the last payout. 

LATE UPDATE OF BANK DETAILS BY WINNERS 

  • If the User's has logged back in to update/correct their bank account details on their Account, where previously, there were no details, they will then show in the next payout file. 
  • People who are already paid and have been mark as Paid, will not be included in the next payout file.