You've reached that point where you are closing entries, congratulations! You're almost at show time.
We recommend reviewing your Unfinished Entry list, so you can remind those unfinished entries by email/phone, that the closing date is close. This might generate some additional entries for your show. Reasons for unfinished entries can be anything from the person did not have the correct information ready to enter, their internet connection failed, to they were waiting to have more entries before completing, and anything in between.
CLOSE ENTRY TO CLASSES
Complete all steps in order to stop all methods of entry for exhibitors.
- BULK CLOSE CLASSES Event > Classes > Bulk Update > Class Status > Set all to Closed
- Hide ENTER CLASS (/enter-class) page
- Leave SHOW/VIEW CLASS (/show-class) page visible, to view all classes - this will allow people to still view the class description, sponsors, and any categeory opening and closing notes while keeping the class marked as 'Closed'
- BLOCK CLASS ACCESS > SuperShow > Settings > Competition Entries > Allow Competition Pages Access to Public > Set to 'No - the public cannot see any Competition pages'
- Add a message here that will show on the competition entry page
- Delete All Unfinished Entries - this will ensure that any entries that have been started will not be able to be completed, after you have closed your entries. This can be done from Show Event > Entries > Delete All Unfinished Entries button.
The classes are now fully closed, while still being able to be viewed.
Post Closing Entries
NUMBER ENTRIES
Click on Entries > Renumber Entries > Execute Renumbering > Click OK
(CUSTOM NUMBERING: You will now get to choose what numbers you want the various industries)
ENTER CONTENT ON EXHIBITOR LETTER
Go to SuperShow > Settings > Choose PDF Settings tab
Enter your EXHIBITOR LETTER Content
EDIT USER DETAILS (if neccessary)
On each entry, there is an IMPERSONATE button that can be used to log in as the entrant and edit their account details.
Find user from Administration > Users > MORE option, choose IMPERSONATE > Choose Edit Account Profile > Enter or Edit details on the Exhibitor's profile.
Please note that editing an account means you are editing it for EVERY show, so please be cautious if editing a user's account.
OUTPUT EXHIBITOR LETTER
The Exhibitor Letter will export the content you have entered on the letter, PLUS a list of all entries for that user.
Click on Download PDFs from Entries window
Choose Letter to Exhibitors (including or exlucing Entry number) > Select All > Click on Download PDF (takes a few seconds) > View all Letters